Internal Launch Industries documentation. Do not share outside the team.
Contractor Handbook
3. Compensation Policies

Compensation Policies

Payment Policies

Launch is committed to providing timely and accurate payment to all contractors for hours worked and reimbursements due. Below are the details of our payroll policies, including pay schedules and payment methods.

Pay Schedule for Services Rendered

  • Contractors are paid on the second Friday of each month for work performed the previous month unless otherwise arranged.
  • If payday falls on a weekend or bank holiday, contractors will be paid on the first business day prior to the weekend or bank holiday.
  • All hours worked, reimbursements due, or project completed must be reported by the last day of each month to be processed during the upcoming payroll.
  • Note that in some cases, Launch needs to receive payment from its Client prior to payment of services to Contractor. In these cases, this will be communicated in advance. An example of this payment provision can be found in one of our subcontracts with the WA Department of Commerce.

COMMERCE has net 30 payment terms for disbursement of the Program funds.

Service Provider will not be paid until and unless Prime Contractor has received funds from

COMMERCE to pay invoiced Fees, which is expected to occur on or about 30 days after the

submission of Prime Contractor’s invoice (which may be up to 42 days after Services provider’s

invoice submission). Prime Contractor shall use commercially reasonable efforts to pay

undisputed Service Provider invoices within 72 hours of receipt of funding from COMMERCE

via direct deposit through Gusto.

Methods of Payment

  1. **Direct Deposit.** The preferred payment method is via **direct deposit** into the contractor’s designated bank account on file in our payroll system, Gusto.
  2. **Paper Checks.** Launch may occasionally issue physical paper checks instead of direct deposit at the owner’s discretion. If a contractor does not have a bank account, a physical check may be issued. For paper checks:
  • The Payroll Administrator will arrange for the check to be made available to the contractor on the same pay date as those receiving direct deposit.
  • Checks will typically be mailed to the contractor’s address (as listed in Gusto).

Expense Reimbursements

Launch Industries will reimburse independent contractors only for reasonable, necessary, and pre-approved expenses incurred directly in the execution of the contracted Statement of Work (SOW).

  • Pre-Approval is Required: All expenses, including travel, lodging, or materials, must receive written pre-approval from the Company Owner before being incurred.
  • Documentation: Contractors must submit a detailed expense report and all original receipts to accounting@launchindustries.biz, within thirty (30) days of the expense.
  • Exclusions: Contractors are responsible for all general costs associated with operating their independent business, including but not limited to home office expenses, personal equipment, insurance, licenses, and general professional development. Only expenses directly required by the SOW will be considered for reimbursement.

Optional Telehealth Resource

Launch Industries has secured access to an external, third-party telehealth service that offers a discounted rate for its independent contractors and partners. This resource is provided to the network to potentially reduce professional operating costs. This is an optional business resource offered for the convenience of our contractors and is not an employee benefit, compensation, or part of a company benefits package

Overview

  • Unlimited telehealth (i.e. phone, video, etc.) visits for your whole household (you, your spouse, kids, parents... anyone that lives with you up to 6 add-ons)
  • Only $15 per household per month (not per person! everyone is included!!!)
  • No copays or any other fees
  • Visits or conditions do not get reported on MyChart
  • Discounts on labs, prescriptions, and other services
  • EAP services including Tele-counseling, financial consultations, legal consultations, special needs support, and more
  • All accessible within a very easy-to-use app

Add-on options

  • Rx Plan A - 125+ Unlimited “acute” medicines as included for pharmacy pickup (+$4 per month)
  • Rx Plan B - 200+ Unlimited "chronic condition meds (+$10 per month for single member or +$12 per month for entire household)
  • e-Vets - Unlimited telehealth visits for your pet (+$8 per month)

Signup or Learn more:

  • If you want to enroll in any of these, please message @Lorena Ramos (opens in a new tab) on Slack.

  • Deduction will come via out of your payment (pay monthly, quarterly, or annually)

2. Legal & Ethical Policies4. Attendance & Scheduling